How Pave's Recruitment Process Outsourcing (RPO) Works?

Pave's our RPO model is designed to integrate seamlessly with your internal team. Whether you're scaling quickly or building a steady pipeline, we deliver end-to-end recruitment support tailored to your business.Our process provides the expertise, scalability, and flexibility you need — without the burden of hiring and maintaining a full-time recruitment team.

Step 1: Discovery & Alignment

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We begin by getting to know your business, culture, and hiring goals. This discovery phase includes:

  • Understanding your org structure, workforce plan, and talent gaps
  • Reviewing past hiring data and current hiring challenges
  • Aligning on your employer brand, values, and candidate experience
  • Defining the scope of roles and success metrices

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Goal: Become an extension of your internal team — fully aligned with your vision and ways of working.

Step 2: Talent Strategy & Setup

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We co-develop a hiring strategy that works for your business

  • Defining sourcing channels, salary benchmarks, and timelines
  • Recommending or implementing tools (e.g. ATS, job boards, referral programs)
  • Building a centralized talent database that belongs to you
  • Setting up pipelines for current and future roles

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Goals: Unlike traditional agencies, we build your database - not ours.

Step 3: Sourcing & Reach

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Pave consultants take the lead in attracting and engaging top talents:

  • Crafting compelling job posts and outreach messages
  • Sourcing active and passive candidates across platforms
  • Promoting your employer brand and values in candidate conversations
  • Reaching diverse talent pools and niche skill sets

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Goal: You get quality, pre-qualified candidates who fit both the role and your culture.

Step 4: Screening & Assessment

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We handle the front-end of your recruitment process:

  • Reviewing resumes and shortlisting strong profiles
  • Conducting structure first-round interviews
  • Running assessments or case studies (if required)
  • Providing consistent candidate feedback and communication

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Goal: Our consultants act as your brand ambassadors throughout the candidate journey

Step 5: Interview Coordination & Offer Management

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We streamline the entire hiring process:

  • Coordinating interviews with hiring managers
  • Collecting and sharing structured feedback
  • Keeping candidates warm and engaged
  • Managing offers and negotiations on your behalf

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Goal: We reduce time-to-hire and ensure a frictionless experience for both your team and the candidate

Step 6: Post-Hire Support & Retention

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We stay engaged even after the hire:

  • Checking in during onboarding and probation
  • Ensuring candidate satisfaction and manager alignment
  • Sharing feedback loops for continuous improvement

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No Placement Fee Anxiety: You only pay the placement fee once your hire has successfully stayed for 3 months with you

Step 7: Ongoing Optimization & Reporting

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Each month, we provide:

  • Hiring progress updates
  • Metrices like time-to-hire, conversation ratios, and source effectiveness
  • Recommendations to strengthen your talent strategy
  • Defining the scope of roles and success metrices

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Goal: Pave's RPO is not just transactional - we are a long-term strategic hiring partner